Regina Youth Program Background Check Rules

Education Saskatchewan 3 Minutes Read · published May 24, 2026 Flag of Saskatchewan

In Regina, Saskatchewan, municipal programs and community-organized youth activities commonly require criminal record and vulnerable sector checks for staff and volunteers who work with children. This guide explains who normally needs a check, how to request one through the Regina Police Service, how the City enforces screening in its facilities, and practical steps to comply before starting work with youth.

Who must get a background check

Organizations operating youth programs in City of Regina facilities or in programs overseen by Parks, Recreation and Cultural Services typically require background screening for coaches, instructors, camp staff and volunteers. The City’s volunteer and facility-use rules describe screening expectations and where to submit proof. City of Regina volunteer screening guidance[1]

If you plan to work directly with children, arrange a check before starting shifts.

How to obtain a criminal record or vulnerable sector check

The Regina Police Service provides criminal record checks and vulnerable sector searches for individuals; many Regina organizations accept these checks as proof of screening. Check types, identification requirements, and submission methods are set out by the police service. Regina Police Service criminal record checks[2]

Penalties & Enforcement

Enforcement of screening requirements for City programs is handled by the City department that operates the program (commonly Parks, Recreation and Cultural Services) and by Bylaw Enforcement where a municipal bylaw or facility agreement is breached; criminal checks themselves are issued by Regina Police Service. Specific monetary penalties and staged escalations for failing to obtain or provide required background checks are not specified on the cited City pages and must be confirmed with the enforcing office.[1]

Contact the City licensing or program office immediately if you discover a missing check.
  • Enforcer: City of Regina (program operator or Bylaw Enforcement) for municipal facility rules; Regina Police Service for criminal-record services.[2]
  • Fines: not specified on the cited page; see the enforcing office for amounts and ticket schedules.
  • Escalation: not specified on the cited page; enforcement may include warnings, suspension of access to City facilities, or referral to court.
  • Inspection and complaints: complaints about bylaw or facility agreement breaches go to City Bylaw Enforcement or the program office; criminal-record disputes use police procedures.

Applications & Forms

  • Criminal Record Check / Vulnerable Sector Check: request through Regina Police Service; name/number of a City form for screening is not specified on the cited City page.[2]
  • Fees: consult the Regina Police Service page for current fees; the City page does not publish a standard screening fee for program partners.
  • Submission: provide the police-issued check or confirmation to the City program or the organization hosting the youth activity before the first duty.
Keep a dated copy of your check and the submission receipt for program records.

Common violations and typical responses

  • Starting work without submitting a required check — likely initial warning, possible suspension from duties.
  • Providing forged or altered documents — referral to police and program suspension or termination.
  • Failing to renew time-limited checks when required — temporary removal from unsupervised roles until updated screening is provided.

Action steps

  • Request a criminal record or vulnerable sector check from Regina Police Service well before your start date.
  • Submit the police-issued document to the City program or organization as directed in your facility agreement or volunteer instructions.
  • If you receive an enforcement notice, follow the City’s appeal or review instructions in that notice and contact the issuing office immediately.

FAQ

Do volunteers need a vulnerable sector check?
Yes, volunteers who work with children in Regina City programs are commonly required to provide a vulnerable sector check or equivalent criminal record check accepted by the program operator.
How long does a check take?
Processing times vary by the Regina Police Service and are listed on the police service page; timelines are not specified on the City volunteer page.[2]
Who enforces screening rules?
Program operators (for City-run programs) and City Bylaw Enforcement handle municipal compliance; the Regina Police Service issues criminal checks and handles record disputes.

How-To

  1. Confirm with the youth program operator which type of check they require and any authorization forms.
  2. Gather required identification as listed by Regina Police Service.
  3. Submit your application to Regina Police Service by their stated method and pay any applicable fee.
  4. Provide the resulting document to the City program office or organization and keep a dated copy on file.

Key Takeaways

  • Background checks are a standard requirement for staff and volunteers working with youth in Regina.
  • Obtain criminal record or vulnerable sector checks through Regina Police Service and submit them to the program operator.

Help and Support / Resources

  1. [1] City of Regina volunteer screening guidance
  2. [2] Regina Police Service criminal record checks

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