Regina Staff Extended Leave - City HR Guide

Labor and Employment Saskatchewan 3 Minutes Read · published May 24, 2026 Flag of Saskatchewan

Regina, Saskatchewan staff seeking extended leave must follow City of Regina human resources procedures and any applicable provincial rules. This guide explains typical eligibility checks, required documentation, submission steps and appeal routes for municipal employees. It summarizes official City resources and Saskatchewan employment‑standards guidance, and indicates where policy text or fees are not specified on the cited pages. If you are represented by a union, check your collective agreement first and notify your supervisor and Human Resources as early as possible.

Overview

Extended leave for City of Regina employees can include unpaid leaves, medical leaves, parental leaves and other job‑protected absences where applicable. Eligibility, length and approval authority vary by employment status (unionized, exempt, full‑time, part‑time) and by the specific City policy or collective agreement that applies to you. For City policy details and official forms, consult the City Human Resources pages and the provincial leaves guidance. Human Resources[1]

Applying for Extended Leave

Typical steps to apply for extended leave:

  1. Check eligibility with Human Resources and your supervisor.
  2. Complete the official leave request form or submit a written request to HR. Employee forms[2]
  3. Provide required documentation (medical certificates, family information) as requested.
  4. Await written approval or instructions from Human Resources and your manager.
Notify HR and your supervisor as soon as you reasonably can before the requested leave date.

Penalties & Enforcement

Enforcement for compliance with leave procedures is administrative and internal to the City of Regina. Specific monetary fines are not part of employee leave administration.

  • Enforcer: City of Regina, Human Resources (employment/discipline matters) and the applicable departmental manager.
  • Inspection/compliance: HR audits and manager reviews; disciplinary action for failure to follow procedures is handled through HR processes.
  • Monetary fines: not specified on the cited page.
  • Escalation: first and repeat internal disciplinary steps are set out in City HR policy or collective agreements; specific ranges are not specified on the cited page.
  • Non-monetary sanctions: written warnings, reprimands, suspension or termination where misconduct is found; specifics are governed by HR policy or collective agreements.
Disciplinary and appeal procedures may differ for unionized employees—check your collective agreement.

Applications & Forms

The City publishes leave-related forms and submission instructions on its Human Resources forms pages. Form names and fees (if any) are not consistently enumerated on the overview page; consult the Employee Forms section or contact HR to get the current form and submission method. Employee forms[2]

Action Steps

  • Determine the leave type and read the applicable City HR policy.
  • Obtain and complete any required leave request form and supporting documents.
  • Submit to Human Resources and keep copies for your records.
  • If denied, follow the HR review or grievance procedure within the time limits set by policy or your collective agreement; timelines are not specified on the cited page.
If you are covered by a collective agreement, filing deadlines for grievances can be short—check immediately.

FAQ

Who is eligible for extended leave?
Eligibility depends on employment status, length of service, and the specific type of leave; confirm with Human Resources or your union representative.
How do I apply for extended leave?
Complete the City of Regina leave request form or provide a written request to HR with supporting documentation; see Employee forms for the current form. Employee forms[2]
Can I appeal a denial?
Yes; appeals or grievances follow HR policy or collective agreement procedures. Specific time limits for appeals are not specified on the cited HR overview page.

How-To

  1. Confirm your employment status and whether a collective agreement applies.
  2. Review City Human Resources guidance and the provincial leave rules for statutory protections. Saskatchewan leaves[3]
  3. Complete the required leave request form and attach supporting documents.
  4. Submit the request to Human Resources and your manager; retain proof of submission.
  5. If denied, request a written reason and pursue HR review or the grievance process where applicable.
Keep copies of all communications and documents related to your leave request.

Key Takeaways

  • Check City HR policy and your collective agreement first.
  • Use the official leave form and submit required documentation.
  • Contact Human Resources early to clarify timelines and appeals.

Help and Support / Resources

  1. [1] City of Regina - Human Resources overview
  2. [2] City of Regina - Employee forms
  3. [3] Government of Saskatchewan - Leaves from work

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