Regina City Clerk Duties & Records Certification

General Governance and Administration Saskatchewan 3 Minutes Read · published May 24, 2026 Flag of Saskatchewan

The City Clerk in Regina, Saskatchewan maintains council records, bylaws, minutes and certified copies of municipal documents, and supports access and disclosure processes for the public. This guide explains the clerk's core duties, how records are certified, enforcement pathways, appeals and practical steps to request certified records or raise complaints in Regina.

Roles & Core Duties

The City Clerk's office is responsible for preparing and keeping official council minutes and bylaws, publishing bylaw numbers and ensuring legal certification of municipal records for use in court or for third parties. The office also coordinates records requests and provides guidance on municipal procedural rules and record retention.[1]

Contact the City Clerk early when you need an official certified copy or bylaw confirmation.

Penalties & Enforcement

Penalties for bylaw breaches in Regina vary by specific bylaw and enforcement regime. Fine amounts and schedules are set in each bylaw or enforcing regulation; where a specific amount is not published on the official page, it is noted below as not specified on the cited page. The Cities Act provides municipal authority and enforcement frameworks for Saskatchewan cities and informs enforcement practice in Regina.[2]

  • Fine amounts: not specified on the cited page for general clerk duties; specific bylaws list amounts in their sections or schedules.
  • Escalation: first, repeat and continuing offence provisions are set by individual bylaws or provincial statute and may include daily continuing fines where specified.
  • Non-monetary sanctions: compliance orders, abatement directions, seizure or removal of property, and court proceedings may be used depending on the bylaw.
  • Enforcer and complaints: By-law Enforcement and the City Clerk coordinate investigations; complaints and enforcement requests are handled via official municipal complaint pages listed in Resources below.
  • Appeals/review: appeal routes and time limits depend on the authorizing bylaw or The Cities Act; specific time limits are listed in the individual bylaw or statute and are not specified on the cited clerk page.
If a fine amount or deadline is not shown on a municipal page, check the specific bylaw or contact the enforcing office.

Applications & Forms

To request certified copies or certified extracts of bylaws and minutes, applicants typically submit a records or certification request to the City Clerk. The City publishes procedures for records requests and access under municipal access policies; fees and submission instructions are provided there when available.[1]

  • Form name/number: specific certified-record request forms or fee schedules are published on the City Clerk or records pages; if none are available the office accepts written requests.
  • Fees: fee amounts vary by document type; if a fee is not listed on the cited page, it is not specified on the cited page.
  • Submission: follow the City Clerk instructions on the official page for in-person, mail or emailed requests.

Action Steps

  • Identify the document required (bylaw number, date of minutes or record title).
  • Submit a written request to the City Clerk with proof of identity and pay any published fee.
  • If refused, ask for written reasons and check the statutory appeal or review period in the individual bylaw or The Cities Act.
Keep a copy of your request and any payment receipt for appeal or follow-up purposes.

Common Violations

  • Failure to comply with a compliance order under a bylaw.
  • Parking and traffic-related bylaw infractions (handled by parking services or by-law enforcement).
  • Unpermitted construction or failure to follow permit conditions.

FAQ

Who certifies a city bylaw or council minute?
The City Clerk or an authorized deputy certifies bylaws and official council minutes.
How long does certification take?
Processing times depend on volume and staffing; check the City Clerk page for current guidance or contact the office directly.
Are certified copies accepted in court?
Yes, certified municipal records issued by the City Clerk are generally accepted as official municipal records; check the receiving party for any additional requirements.

How-To

  1. Prepare: identify exact document title, bylaw number or council meeting date and your proof of identity.
  2. Request: submit the request via the City Clerk records request process (online or in-person) and state you require a certified copy.
  3. Pay fees: pay any published fee and retain the receipt.
  4. Collect: pick up the certified document in person or follow the City's delivery instructions.

Key Takeaways

  • The City Clerk is the official source for certified municipal records in Regina.
  • Specific fines and appeal deadlines are set in each bylaw or statute; consult the bylaw text.

Help and Support / Resources

  1. [1] City of Regina - City Clerk
  2. [2] Government of Saskatchewan - The Cities Act

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