City Clerk: Certified Document Requests - Laval

General Governance and Administration Quebec 3 Minutes Read · published February 12, 2026 Flag of Quebec

In Laval, Quebec, the City Clerk's office (Greffe) handles requests for certified copies and certified true extracts of municipal records, bylaws and minutes. This guide explains who may request certified documents, what identification and proof you should provide, typical processing steps, and how to contact the City Clerk for verification or expedited service. Where official pages do not state specifics, the text notes that the detail is "not specified on the cited page" and directs you to the enforcing office for confirmation and fees.

What the City Clerk does

The City Clerk maintains the official register of bylaws, council minutes, official plans and other corporate records. The Clerk provides certified copies or certified extracts on request, certifying that a copy is a true copy of the original held by the municipality. Requests are typically received by mail, in person, or via the City's document services; see the City Clerk contact and service page for submission options.[1]

Penalties & Enforcement

The public-facing pages for requesting certified documents on the City of Laval site do not list penalties tied to certified-copy requests themselves; specific fines or criminal penalties related to falsifying documents are not listed on the cited municipal service pages and should be confirmed with the Clerk or provincial statutes. The enforcement and verification of authenticity are managed by the Greffe and, where relevant, municipal by-law enforcement or judicial authorities.

  • Fines: not specified on the cited page; contact the City Clerk for current fee schedules.[1]
  • Escalation: first/repeat/continuing offence details are not specified on the cited page.
  • Enforcer: City Clerk (Greffe) and By-law Enforcement for municipal compliance; legal proceedings go through provincial courts as required.[1]
  • Inspection and complaints: submit questions or complaints to the Greffe contact channels listed on the City site.[1]
  • Appeals/review: time limits and appeal routes are not specified on the cited City service page; confirm with the Clerk for statutory deadlines or with the appropriate court or tribunal.[2]
Certified documents may be subject to provincial rules on evidence and notarization when used outside municipal contexts.

Applications & Forms

Official forms or an online request for certified copies are not clearly published on the general service page; if a dedicated form exists it is provided through the Greffe service page or at the municipal office. For many requests you will be asked to provide:

  • Document title, date, and reference (bylaw number or council meeting date).
  • Contact information and mailing address for delivery.
  • Payment for applicable fees (fee amount: not specified on the cited page).
  • Photo identification for in-person pickup; authorization letter if picked up by a representative.
Bring government photo ID and any file references to speed processing.

Action steps

  • Identify the exact document (bylaw number, date or council minute) before contacting the Greffe.
  • Contact the City Clerk to confirm fees, processing time, and acceptable submission methods.[1]
  • Submit the request in person or by mail as instructed; include ID, payment, and any authorization if someone else will pick up the copy.
  • Pay fees as required and retain the receipt; ask for a tracking number if mailed.

FAQ

How long does it take to get a certified copy?
Processing times vary; the City Clerk page does not state a standard turnaround. Contact the Greffe to confirm current processing times.[1]
What are the fees for a certified copy?
Fees are not specified on the general service page; request the current fee schedule from the Clerk or the municipal fees bylaw.[1]
Can someone else pick up my certified document?
Yes, usually with a signed authorization and the representative's photo ID, but the exact requirements are not detailed on the cited page; confirm with the Greffe.[1]

How-To

  1. Locate the exact municipal record you need (bylaw number, meeting date, or title).
  2. Contact the City Clerk to confirm procedure, required identification, fees and delivery options.[1]
  3. Complete any available request form or submit a written request with details, ID and payment method.
  4. Pick up the certified copy in person or receive it by mail according to the Clerk's instructions.

Key Takeaways

  • The Greffe issues certified copies of municipal records; confirm the exact document reference before requesting.
  • Fees, processing times and formal appeal routes are not specified on the general service page; contact the Clerk for current details.[1]
  • Bring photo ID and any authorization if someone else will collect your certified copy.

Help and Support / Resources

  1. [1] City of Laval — Greffe / City Clerk services
  2. [2] Gouvernement du Québec — LegisQuébec (municipal law)

Categories

General Governance and Administration Public Safety Public Health and Welfare Land Use and Zoning Housing and Building Standards Transportation Environmental Protection Parks and Public Spaces Business and Consumer Protection Taxation and Finance Labor and Employment Education Civil Rights and Equity Elections and Campaign Finance Events and Special Uses Signs and Advertising Utilities and Infrastructure Technology and Data