Record of Site Condition Filing in London, Ontario

Environmental Protection Ontario 3 Minutes Read · published February 12, 2026 Flag of Ontario

London, Ontario developers and property owners must know where to file a Record of Site Condition (RSC) when contamination issues affect planning, permits or redevelopment. In Ontario an RSC is prepared by a Qualified Person and is filed through the provincial Environmental Site Registry; the City of London frequently requires an RSC or ESA documentation as part of planning or building applications, or brownfield redevelopment processes. Follow provincial filing steps and provide copies to City planning or development review teams as required by application checklists.[1][2][3]

Submit the RSC to the Environmental Site Registry before finalizing municipal approvals.

Penalties & Enforcement

The Record of Site Condition process is governed provincially. Specific monetary fines, escalation rules and time limits for filing or noncompliance are not specified on the cited provincial or municipal guidance pages; see the official sources for statutory details and enforcement contacts.[2][1]

  • Fines: not specified on the cited page.
  • Escalation: first, repeat or continuing offence ranges are not specified on the cited page.
  • Non-monetary sanctions: orders, remedial directions or court action may be used; specific measures are not listed on the cited page.
  • Enforcers: Ministry of the Environment, Conservation and Parks (provincial) for RSC filing and the City of London Planning/Building Services for municipal application compliance.[1][3]
  • Appeals/review: procedures and time limits are not specified on the cited page; consult the provincial guidance and municipal notices for appeal routes.
Contact the Ministry and the City planning office early if you expect contamination or a Record of Site Condition is needed.

Applications & Forms

  • Provincial filing: file the RSC through the Environmental Site Registry; details and the online filing tool are on the provincial site.Environmental Site Registry[1]
  • Guidance and Regulation: see the province's Records of Site Condition guidance and Regulation references for required content; specific form names and submission instructions are available on the provincial pages.[2]
  • Municipal submissions: the City of London lists brownfield supports and application requirements; the city may request a copy of the RSC with planning or building submissions.City of London - Brownfields[3]
Provide the Environmental Site Registry filing receipt to the City with your development application.

How-To

  1. Retain a Qualified Person to complete the required Phase I and, if needed, Phase II environmental site assessments.
  2. Have the Qualified Person prepare the Record of Site Condition according to Ontario requirements and the guidance on filing.[2]
  3. Submit the RSC to the Environmental Site Registry using the provincial online filing process and keep the filing receipt.[1]
  4. Include a copy of the filed RSC with your City of London planning or building application as directed by application checklists or brownfield program instructions.[3]
  5. If a dispute or enforcement action occurs, use the contact pathways on the provincial or municipal pages to request review or appeal; specific appeal routes are set out in statute or administrative rules.
Always confirm filing steps and required documentation with the Environmental Site Registry and City planning staff before final submission.

FAQ

Where do I file a Record of Site Condition for a London property?
File the RSC through Ontario's Environmental Site Registry and provide a copy to City of London planning or building reviewers as required by your application.[1][3]
Who must prepare the RSC?
A Qualified Person must prepare the RSC in accordance with Ontario requirements; see provincial guidance for technical standards.[2]
Are there municipal fees or forms?
Municipal application fees or brownfield program application details are published by the City; specific municipal fees for RSC filing are not specified on the cited pages.[3]

Key Takeaways

  • File RSCs through Ontario's Environmental Site Registry and retain the filing receipt.
  • Provide the filed RSC to City of London planning or building reviewers when required by application checklists.
  • Use a Qualified Person for technical reports and follow provincial guidance closely to avoid enforcement issues.

Help and Support / Resources

  1. [1] Environmental Site Registry - Ontario
  2. [2] Records of Site Condition - Ontario
  3. [3] City of London - Brownfields

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