Request Police Records in London, Ontario - Process & Fees

In London, Ontario, requests for police records are handled by the London Police Service Records and Identification Unit and, where applicable, under Ontario access laws. This guide explains who to contact, what forms and information are typically required, expected timelines, common fees and payment methods, and how to appeal or review a decision. It is written for residents, legal representatives and organizations needing copies of occurrence reports, disclosure packages, or record checks.

What records you can request

Typical requests include: copies of occurrence reports, disclosure of evidentiary materials for court, criminal record checks, and administrative records. Some records may be restricted under privacy or evidentiary rules.

• Occurrence reports and incident summaries.
• Disclosure packages for defence or prosecution, when eligible.
• Criminal record checks and Police Information Checks.
• Records subject to privacy exemptions or court seals may be withheld.

To start a request, contact the London Police Service Records and Identification Unit for instructions and the specific disclosure or check you need. London Police Service - Records and Identification Unit^[1]

How to make a request

Provide a written request that includes your full name, date of birth, contact information, a clear description of the record(s) sought (dates, incident numbers if known), and proof of identity. Indicate whether you are requesting personal records, a disclosure package for court, or a record check for employment or volunteer purposes.

1. Contact Records and Identification to confirm the correct form and process.
2. Complete any required request or consent forms and attach ID.
3. Pay any required fees as instructed by the unit.
4. Await processing; the office will advise when records are ready or if further steps are needed.

Penalties & Enforcement

Access to police records and any refusals or disclosures are governed by provincial access and privacy law as applied to police services and by police service procedures. Specific monetary fines related to record requests or unlawful disclosure are not specified on the cited pages; see the provincial statutory framework for offences and enforcement references. Municipal Freedom of Information and Protection of Privacy Act (MFIPPA)^[3]

• Fines for offences relating to obstruction or unlawful disclosure: not specified on the cited page.
• Escalation: the cited pages do not state first/repeat offence amounts; see MFIPPA and police policy for enforcement procedures.^[3]
• Non-monetary sanctions: orders to comply, court review, and injunctions may apply; specific remedies are not specified on the cited pages.
• Enforcer: London Police Service Records and Identification Unit handles requests and operational compliance; appeals or privacy complaints may be referred to provincial oversight bodies.City of London - Access & Privacy^[2]

Applications & Forms

The London Police Service publishes the forms and instructions for record requests and checks on its Records and Identification Unit page. Specific form names or numbers are provided there; if a form or fee is not listed on the police page, it is not specified on the cited page. Records and Identification Unit forms and fees^[1]

• Request for disclosure or disclosure-by-request form: see the unit page for the current document and submission method.^[1]
• Fees for record checks or disclosure: where not shown on the police page, the fee is not specified on the cited page.
• Submission: in-person, mail or instructions listed on the police page; confirm preferred method with Records and Identification.

How-To

1. Contact the London Police Service Records and Identification Unit to identify the correct request type and obtain the form.^[1]
2. Complete the form, attach government-issued ID and any authorizations or court documents required.
3. Pay the applicable fee as instructed; keep the receipt as proof of request.
4. Wait for processing and follow any instructions to collect or receive the records electronically or in person.
5. If refused, ask for the reasons in writing and follow the appeal or review route described by the unit or provincial oversight body.

FAQ

How long does a police records request take?

Processing times vary by request type; the London Police Service page provides current guidance. Complex disclosure or court-related requests will take longer.

Are there fees to obtain police records?

Fees apply for some record checks and disclosure packages; if specific fees are not listed on the police page, they are not specified on the cited page. Confirm amounts with Records and Identification.

How do I appeal a refusal to disclose a record?

Request written reasons, then follow the review or appeal route described by the police unit and provincial access legislation; timelines for appeals should be confirmed with the unit.

Key Takeaways

• Contact London Police Service Records and Identification first to confirm forms and ID.^[1]
• Fees and exact timelines are set by the police unit; if not listed, they are not specified on the cited pages.
• Appeals and privacy complaints follow provincial procedures; obtain written reasons for any refusal.

Help and Support / Resources

• London Police Service - Contact & Records information
• City of London - Access & Privacy
• Municipal Freedom of Information and Protection of Privacy Act (MFIPPA)

1. [1] London Police Service - Records and Identification Unit
2. [2] City of London - Access & Privacy
3. [3] Municipal Freedom of Information and Protection of Privacy Act (MFIPPA)