Document Certification - City Clerk, London ON

General Governance and Administration Ontario 3 Minutes Read · published February 12, 2026 Flag of Ontario

London, Ontario residents and businesses often need certified copies or document certification for legal, immigration, or administrative purposes. The City Clerk's Office handles certification of municipal records and provides guidance on obtaining certified copies of documents issued by the City. This guide explains who to contact at the City Clerk's Office, typical requirements (original plus photo ID), expected processing steps, and how to confirm fees and turnaround from official City sources.

Penalties & Enforcement

The City Clerk's Office issues certified copies and certification of municipal records, while enforcement for misuse of certified documents or submission of false documents may involve other municipal or provincial enforcement channels. Specific fine amounts and escalations for misuse or falsification of certified documents are not specified on the cited City pages; enforcement may proceed under applicable provincial statutes or municipal bylaws and could include charges, orders, or court actions.

  • Enforcer: City Clerk for certification of records; By-law Enforcement or police for suspected fraud.
  • Fines: not specified on the cited page.
  • Escalation: not specified on the cited page; may include first/repeat/continuing offence charges through courts.
  • Non-monetary sanctions: orders, court actions, or forfeiture where applicable.
  • Inspection/complaint pathway: contact the City Clerk or By-law Enforcement to report suspected misuse.
If you suspect a forged or falsified certified document, report it to the Clerk or local police immediately.

Applications & Forms

The City of London publishes the procedures for requesting certified copies through the City Clerk's Office; a dedicated online form is not consistently published on the general information pages and specific form names or numbers are not specified on the cited pages. Applicants are generally asked to present the original document, valid photo ID, and to pay any applicable fee at the time of request—confirm current methods and fees with the Clerk's Office.

How to Request Document Certification

Follow these practical steps to request certification from the City Clerk's Office. Processing times and fees vary; verify current details with the Clerk before visiting.

  1. Prepare the original document and a photocopy if requested.
  2. Contact the City Clerk's Office by phone or email to confirm hours, fees, and whether an appointment is required.
  3. Bring valid photo identification when you attend in person.
  4. Pay any applicable fee at the time of service; payment methods vary by office.
  5. Receive the certified copy or certification of the document; ask about processing time for mailed requests if applicable.
Call ahead to confirm documentation, fees, and appointment rules before you go to the Clerk's Office.

Common Uses and Restrictions

  • Certified copies of municipal records (e.g., council minutes, bylaws) for legal or administrative use.
  • Certification of copies for immigration, employment, or other official purposes where a certified copy is required by a third party.
  • Restrictions: the Clerk certifies copies of municipal records and may not be able to certify all private documents—check eligibility with the Clerk.

FAQ

What documents can the City Clerk certify?
The City Clerk can certify copies of municipal records and documents issued by the City; certification of private documents depends on policy and may not be available for all document types.
Do I need an appointment?
Appointments may be required or recommended; contact the City Clerk to confirm current procedures and walk-in availability.
How long does certification take?
Processing times vary and are not consistently specified on the general information pages; confirm expected turnaround when you contact the Clerk's Office.

How-To

  1. Call the City Clerk's Office to confirm identification requirements, fees, and hours.
  2. Bring the original document and photo ID to the Clerk's counter or appointment.
  3. Pay the fee and receive the certified copy or certification on-site or by arranged mailing.

Key Takeaways

  • Confirm requirements with the City Clerk before you visit to avoid delays.
  • Fees and specific forms are not consistently published on general pages; verify current charges with the Clerk.

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